According to the association for intelligent information management document management software incorporates document and content capture workflow document repositories output systems and information retrieval systems also the processes used to track store and control documents 1. Document management involves the use of a computer system and software to store manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner according to the association for information and image management. Managing electronic documents should be part of an overall document management strategy for your business a proper document management plan should include all aspects of handling documents including storage retrieval backups and security. When documents are stored in an online document management system they are available for retrieval 24 hours a day depending upon how the system is set up and on which users are granted access documents can also be retrieved globally